A hospital may request both the written imaging report and original scan files. Before transferring records, ask exactly which examinations and formats are needed. This avoids sending incomplete information or repeatedly uploading the wrong files.
Keep the Report With the Scan
Use the examination date and type to match each written report to its scan files. Preserve the original file structure when possible. Ask the imaging centre how to obtain the requested copy rather than renaming or converting clinical files yourself.
Check the Required Format
Hospitals may request original imaging data rather than screenshots. Obtain the receiving team’s instructions and confirm whether any viewing software or additional files should be included. Do not assume a mobile photo of a printed image will meet the requirement.
Prepare for Large Transfers
Check the accepted transfer route and any size limits. Keep a local copy, identify which files were submitted and ask whether receipt can be confirmed. Send missing documents through the same agreed process.
Protect Patient Details
Do not place medical scans on public social media or open sharing pages. If a relative is submitting them, establish the permission required before transfer.
Ask Before Repeating Tests
If an old scan is unavailable or its date is unclear, tell the hospital. Let the clinical team explain whether additional information is needed rather than arranging a repeat examination solely to fill a checklist.
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